Overview
When checking in a completed flight, you can record the amount of fuel added (in gallons). How this data is used depends on your organization's billing rate policy:
- Dry rate — fuel amount is recorded and billed as a separate line item on the auto-generated invoice.
- Wet rate — fuel amount is recorded for operational records only (not billed separately, since fuel is included in the hourly rate).
Recording Fuel at Check-In
- On the Schedule page, find a completed or in-progress reservation.
- Click Check In (or the check-in button on the reservation card).
- In the check-in dialog, enter a value in the Fuel Added (gal) field.
- Complete the rest of the check-in (hobbs/tach, landings, route, etc.) and click Confirm Check-In.
The fuel amount is stored on the flight log record.
Billing Behavior
| Rate Policy | Fuel Recorded? | Fuel Billed? |
|---|
| Wet rate | ✓ Yes | ✗ No — included in hourly rate |
| Dry rate | ✓ Yes | ✓ Yes — separate line item |
For dry-rate organizations, the fuel line item appears on the auto-generated invoice using the aircraft's configured fuel rate (set in the rate card).
Viewing Fuel Records
Fuel amounts are stored on individual flight log entries. To view them:
- Go to Aircraft → [tail number] → Flights.
- Open any flight log entry to see the fuel amount recorded.
Fuel data is also included in exported PDF flight logs.
Notes
- Fuel logging requires migration
supabase-migration-v34.sql (adds fuel_amount column to flight_logs).
- If no fuel was added, leave the field blank — it will be stored as null.
- Fuel is recorded in US gallons.
- The fuel field appears for all organizations regardless of billing settings — wet-rate orgs see a note that fuel is logged for records only, not billed.