Help & Documentation

Getting Started with Aloft360

A complete overview of Aloft360 — what it does, how to set up your account, and where to begin.

Adding Your First Aircraft

How to add an aircraft to your organization, enter tail number, make, model, and set current Hobbs and tach time.

Inviting Team Members

How to invite pilots, instructors, and staff to your organization and assign them the right role.

Managing Aircraft Details

How to edit aircraft information, update make/model/year, manage status, and archive aircraft.

Editing Hobbs, Tach & Cycles

How to correct or update Hobbs time, tach time, and landing cycles on any aircraft.

Logging a Flight

How to log a flight, track Hobbs/tach time, record landings, and add notes.

Viewing & Downloading Flight History

How to view, filter, and export flight records for any aircraft or pilot.

Fuel Logging

Record fuel added during flight check-in for records or dry-rate billing.

Setting Up Inspections

How to configure Annual, 100-Hour, AD, ELT battery, transponder, and pitot-static inspections with due-date tracking.

Reporting & Resolving Squawks

How to file a squawk, track open maintenance items, and mark them resolved.

Parts Inventory

Track aircraft parts, quantities, and stock levels across your fleet.

Maintenance Work Orders

Create and track maintenance work orders for your aircraft, linked to open squawks.

Creating & Managing Reservations

How to book aircraft on the scheduling calendar, edit reservations, and handle conflicts.

Pre-Checkout Verification

How the pre-departure checkout checklist works, including inspection status, squawks, and pilot currency.

Professional Module Overview

An overview of the Professional add-on — trip dispatch, charter quoting, crew duty tracking, MEL management, flight release, and more.

Creating & Broadcasting Trips

How to create a trip, assign or broadcast to pilots, and track trip status through departure and return.

Dispatch Board

How to use the Dispatch Board to track today's flights, upcoming trips, and fleet status at a glance.

Passengers, Weights & Cost Breakdown

How to add passengers, record weights, view trip cost estimates, and log check-in/check-out.

Charter Quote Builder

Create itemized charter quotes, send them to clients by email, and convert accepted quotes directly into trips.

Crew Duty Time Tracking

Track pilot duty periods and flight hours for FAR compliance. Supports configurable limits for Part 91 and Part 135 operations.

MEL Tracker

Track deferred defects under your Minimum Equipment List with category-based repair intervals, expiry dates, and integration with flight release.

Client CRM

Manage charter client contacts, link clients to quotes and trips, and build a searchable client history.

Trip Templates

Save common routes as reusable templates to speed up trip creation for recurring charters.

Flight Release

Create a timestamped flight release record before departure, confirming weather, airworthiness, crew duty, fuel, and passenger status.

Passenger Portal

Share a secure, no-login link with passengers so they can review trip details and accept the passenger waiver before departure.

Trip Remarks & Notes

Add internal remarks, special instructions, or operational notes to any trip — editable by managers and visible to the assigned pilot.

Member Roles & Permissions

A complete breakdown of every role in Aloft360 — what each role can do, and how to assign additional roles to a member.

Tracking FAA Currency

How Aloft360 tracks pilot currency requirements including BFR, recency of experience, and medical certificates.

Organization Settings

How to configure your organization name, timezone, home airport, operating hours, feature toggles, and billing settings.

Billing & Plan Management

How to manage your Aloft360 subscription, upgrade plans, add modules, and understand the free trial.

Billing & Payments

How to set up automated invoicing, manage member account balances, configure rate cards, connect Stripe to receive payments, and configure wet/dry rates and CFI billing.

Enrolling Students

How to invite new students to your flight school and designate existing members as students in Aloft360.

Student Training Module

How to enable and use the Student Training Module to track time totals, endorsements, and FAA Part 61 checkride progress.

TSA / AFSP Tracking

How to track student citizenship status and TSA Alien Flight Student Program (AFSP) approvals as required under 49 CFR § 1552.

Flight Risk Assessment Tool (FRAT)

How to enable FRAT, complete a risk assessment before a flight, understand risk levels and hard stops, and view FRAT results on the schedule and in flight logs.

Safety Reports

Submit and manage anonymous safety reports — Aloft360's built-in ASAP/SMS-style reporting system.

Recurring Reservations

Create weekly or biweekly repeating bookings in a single step.

Scheduling Waitlist

Join the waitlist for a conflicting time slot and get notified when it opens up.

Scheduling Limits

Set rules for how far in advance members can book and how long a single reservation can be.

Instructor Availability

CFIs set weekly availability windows so students see real-time instructor availability when booking.

Checkout Enforcement

Require members to have an approved aircraft checkout before they can be scheduled in that aircraft type.

Block Time Packages

Sell pre-paid flight hour packages to members and track their usage automatically.

Member Billing Portal

How renters, students, and CFIs can view their own invoices and account balance.