Scheduling Waitlist

Overview

When a time slot you want is already booked, you can join the waitlist for that slot. If the existing reservation is cancelled, everyone waitlisted for that slot receives an email notification.

Joining the Waitlist

1. Open the Schedule page and select an aircraft and time slot.
2. If the slot has a conflict, a yellow conflict banner appears showing who has the aircraft.
3. Below the conflict message, click Join waitlist for this slot.
4. You're immediately added to the waitlist and the button changes to ✓ You're on the waitlist.

You can only join the waitlist once per slot per aircraft. If you attempt to join again, you'll see a message indicating you're already on it.

Viewing Your Waitlist Entries

Active waitlist entries appear in the My Waitlist section on the Schedule page, below your upcoming bookings. Each entry shows:

• Aircraft tail number
• Date and time window you're waitlisted for

Leaving the Waitlist

In the My Waitlist section, click the × button next to any entry to remove yourself.

Notifications

When a reservation is cancelled, all users waitlisted for that aircraft during the cancelled time window receive an email:

• Subject: [Aloft360] Slot available: N1234A on Mar 15, 10:00 AM
• Body: Lets you know the slot opened and prompts you to log in and book it.

Notifications are sent once per user per slot. After notification, the waitlist entry is marked as notified.

Notes for Admins

• The schedule_waitlist table stores all entries. Run migration supabase-migration-v38.sql to enable this feature.
• Notifications fire automatically when any reservation is cancelled via the app — no manual action needed.
• Waitlisted entries only appear for future slots (past entries are not shown).