Maintenance Work Orders

Overview

Work orders provide a structured way to track maintenance tasks — beyond just logging squawks. Each work order has a priority, status, assigned mechanic, estimated and actual hours, and an optional link to the squawk that triggered the work.

Work orders are visible to admins, owners, and mechanics only.

Accessing Work Orders

Work orders live on the aircraft detail page under the Work Orders tab. Navigate to Aircraft → [tail number] → Work Orders.

Creating a Work Order

1. On the Work Orders tab, click New Work Order.
2. Fill in:
   • Title (required) — a concise description (e.g., "Oil change and filter replacement")
   • Priority — Low, Medium, High, or Critical
   • Scheduled Date — when the work is planned
   • Assigned To — mechanic's name
   • Est. Hours — estimated labor hours
   • Linked Squawk (optional) — select from open squawks on this aircraft
   • Description / Notes — additional details, parts needed, reference numbers
3. Click Create. The work order is assigned an auto-generated number (e.g., WO-0001).

Work Order Statuses

Updating a Work Order

• Mark complete quickly: Click the green checkmark (✓) button to immediately mark a work order as completed.
• Full edit: Click the pencil icon to update priority, status, assigned mechanic, dates, hours, or notes.
• Delete: Click the trash icon to permanently remove the work order.

When a work order is marked completed, the completed_at timestamp is recorded automatically.

Linking to Squawks

When creating a work order, you can select from any open (unresolved) squawk on that aircraft. This creates a clear audit trail from the reported defect to the corrective maintenance action. The linked squawk is shown on the work order card.

Closing the work order does not automatically resolve the squawk — resolve the squawk separately from the Squawks tab once the work is complete and signed off.

Tab Badge

The Work Orders tab shows a badge with the count of open and in-progress work orders (blue badge). This gives maintainers a quick view of how much is outstanding.

Notes

• Work orders require migration supabase-migration-v38.sql.
• Work order numbers are sequential per organization (WO-0001, WO-0002, …).
• Actual hours can be recorded after completion for tracking labor costs.