Professional

Creating & Broadcasting Trips

How to create a trip, assign or broadcast to pilots, and track trip status through departure and return.

Creating a Trip

  1. Click Professional in the sidebar.
  2. Click Trips → New Trip.
  3. Fill in the trip details:
    • Departure airport (ICAO)
    • Destination airport (ICAO)
    • Aircraft — select from your fleet
    • Departure date/time
    • Return date/time (if known)
    • Notes — instructions for the pilot, purpose, passenger info
  4. Click Create Trip.

The trip appears on your dispatch board with status Open.

Assigning a Pilot

After creating the trip, you can assign a specific pilot:

  1. Open the trip.
  2. Click Assign Pilot.
  3. Select a pilot from your roster.
  4. Click Confirm Assignment.

The pilot receives an email notification with the trip details and a link to their portal.

Broadcasting to Your Roster

To send the trip to all qualified contract pilots:

  1. Open the trip.
  2. Click Broadcast.
  3. Confirm.

All contract pilots authorized for that aircraft receive an email. The first pilot to accept the trip is assigned; the trip moves from Open → Assigned.

Trip Statuses

StatusMeaning
OpenCreated, not yet assigned or broadcast
BroadcastSent to pilot roster, awaiting acceptance
AssignedPilot assigned, not yet departed
In ProgressPilot has checked in at departure
CompletePilot has checked in at return; flight logged
CancelledTrip was cancelled

Attaching Documents

Open the trip and click Attach Document to upload:

Documents are accessible to the assigned pilot from their portal.

Check-In / Check-Out

See Passengers, Weights & Cost Breakdown for the check-in/out process and how Hobbs syncs to aircraft totals.

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