Passengers, Weights & Cost Breakdown

Adding Passengers

1. Open a trip.
2. Click Add Passenger.
3. Enter:
   • Name
   • Weight (lbs) — used for W&B calculations
   • Contact (optional)
4. Click Save.

You can add multiple passengers. The total payload weight is shown on the trip summary.

Weight & Balance

Aloft360 tracks passenger and baggage weights for each trip. The weights are available for reference when filling out your W&B worksheet — upload the completed worksheet as a trip document.

Operating Cost Estimates

If you've configured operating costs for the aircraft, each trip shows an estimated cost based on:

• Fixed monthly costs (hangar, insurance) — prorated per trip day
• Variable hourly costs (fuel burn, oil, MX reserve) — calculated from estimated flight time

To configure aircraft costs:

1. Open the aircraft → Details tab.
2. Click Edit Costs.
3. Enter fixed monthly costs and variable per-hour costs.

Trip Check-In (Departure)

When ready to depart:

1. Open the trip (the assigned pilot can also do this from their portal, depending on your check-in/out settings).
2. Click Check In.
3. Enter:
   • Hobbs out — Hobbs time at engine start
   • Tach out — tach time at departure (optional)
4. Click Confirm Departure.

Trip status moves to In Progress.

Trip Check-Out (Return)

When the aircraft returns:

1. Open the trip.
2. Click Check Out.
3. Enter:
   • Hobbs in — Hobbs time at engine shutdown
   • Tach in — tach time at return (optional)
4. Click Complete Trip.

Aloft360 automatically:

• Calculates the flight duration
• Adds the elapsed Hobbs/tach to the aircraft totals
• Creates a flight log entry
• Marks the trip Complete

No double-entry required.

Who Can Check In / Check Out

This is controlled by the Trip Check-in / Check-out Control setting in Settings:

• Manager controls check-in/out — only Owner/Admin can check in and out
• Assigned pilot can check in/out — the assigned pilot can do it from their portal

Related Articles

• Creating & Broadcasting Trips
• Professional Module Overview