Crew Duty Time Tracking

What Is Crew Duty Time Tracking?

Crew Duty Time tracks pilot duty periods and cumulative flight hours to help you maintain FAR compliance. The system automatically creates duty period records when pilots check in and out of trips, and flags violations when pilots approach or exceed configured limits.

To access: Professional → Crew Duty.

Duty Period Records

Each duty period records:

Duty start — when the pilot checked out for a trip
Duty end — when the pilot checked in at return
Flight time — computed from Hobbs delta (check-out to check-in)
Trip link — links to the originating trip
Notes — optional manual notes

Duty periods are created automatically when pilots check out/in on trips. Admins can also create periods manually for off-platform flights.

Summary Cards

The top of the duty page shows rolling-window summaries for the selected pilot:

Card	What It Tracks
24-Hour	Flight hours in the last 24 hours
30-Day	Flight hours in the last 30 days
90-Day	Flight hours in the last 90 days
12-Month	Flight hours in the last 12 months

Progress bars are color-coded:

Green — below the warning threshold
Amber — approaching the limit (within the configured warning %)
Red — at or over the limit

Violation Alerts

A red banner appears at the top of the dashboard when:

Any flight-time window has exceeded its configured limit
The pilot has insufficient rest between duty periods (based on minimum rest hours setting)

Default FAR Limits

Aloft360 ships with sensible defaults based on common FAR limits. Admins can customize all limits per operation type:

Part 91 (Default)

8 flight hours / 24-hour period

Part 135

8 flight hours / 24-hour period
100 flight hours / 30-day period
1,000 flight hours / 12-month period

These are the regulatory minimums. Your specific operation may have more restrictive limits in your OpSpec. Always verify against your actual authorizations.

Configuring Custom Limits

Owners and admins can set custom limits by clicking Configure Limits (gear icon):

Setting	Description
Max flight hours / 24h	Rolling 24-hour flight time limit
Max flight hours / 30 days	30-day rolling window
Max flight hours / 90 days	90-day rolling window
Max flight hours / 12 months	Annual rolling window
Minimum rest hours	Required rest between duty period end and next start
Warn at %	Show amber warning when this % of any limit is reached (e.g., 80)

Manually Adding Duty Periods

Admins can add historical or off-platform duty periods:

Click Add Duty Period.
Enter duty start, duty end, and flight hours.
Optionally add notes.
Click Save.

Viewing Other Pilots

Owners and admins can switch between pilots using the selector at the top of the page. Contract pilots can only view their own records.

Requirements

Pro module enabled
Crew Duty Time feature enabled in Professional → Settings