Member Roles & Permissions

Roles Overview

Every member of your organization has a primary role. The primary role controls what they can see and do in Aloft360. You can also assign one or more additional roles to give a member access to features from other roles without changing their primary role.

Role Comparison

Role Descriptions

Owner

Full access to everything, including billing. There is one Owner per organization (set at signup). Owners can invite and remove members, manage billing, and change all settings.

Admin

Same as Owner except billing management. Admins can manage aircraft, members, settings, and the Professional module.

CFI (Certified Flight Instructor)

Can log flights, view inspections, create reservations, and manage squawks. Cannot edit aircraft details, manage members, or change settings. CFIs are visible to students as instruction options on reservations.

Renter

Can make reservations and log flights. No access to maintenance records, inspections, or member management.

Student

Same access as Renter (reservations, flights, squawks), plus visibility into their own training records, endorsements, and TSA status. Requires the Student Training Module to be enabled. Students appear in the dedicated Students roster for CFIs and admins.

Contract Pilot (Professional Module)

Can view aircraft they are authorized for and any trips assigned to them. May be able to check in/out of trips depending on your settings. Cannot access fleet management, scheduling, or settings.

Mechanic

Can view all aircraft and their squawks, inspections, and maintenance records. Can create and resolve squawks (including adding resolution notes). Cannot log flights, make reservations, access scheduling, manage members, or change settings. Ideal for external A&P mechanics or dedicated maintenance staff.

Additional Roles

A member can hold more than one role. Additional roles let you grant features from another role without changing the primary role.

Example: A CFI who also does charter work can have:

• Primary role: CFI (instructor access, scheduling, squawks)
• Additional role: Contract Pilot (sees Professional trip portal, can be assigned to trips)

Example: An admin who also rents aircraft can have:

• Primary role: Admin
• Additional role: Renter (can be explicitly tracked as a renter in reports)

Assigning Additional Roles

1. Go to Settings → Members.
2. Click on the member's name.
3. In the Roles card, use the Add role dropdown to select an additional role.
4. The role appears as a colored badge. Click the × on any badge to remove it.
5. Click Save Roles.

Only Owners and Admins can change roles.

Changing a Member's Primary Role

1. Go to Settings → Members.
2. Click on the member's name.
3. In the Roles card, change the Primary Role dropdown.
4. Click Save Roles.

When you change a member's primary role to a role they already held as an additional role, the additional role is automatically removed to avoid duplication.

Related Articles

• Inviting Team Members
• Tracking FAA Currency
• Professional Module Overview